How to Prioritize

Darryl Bachmeier
Jun 24, 2020

Learning how to prioritize your tasks can affect your role as a leader, your team’s engagement, and your project’s success. It would be best to acknowledge that projects that are complex & large ones need clear priorities. In any case, technical projects will probably involve change orders and re-prioritization, no matter how well you plan.

One of the most crucial steps that leaders and project managers must take is prioritizing their work daily. It does not matter whether you are using the most reliable project management software. You must feed it with the information. Therefore, you must be cautious enough to ensure that you do not miss to perform on top priority projects.

You have total control over what project you can work on every day. Nevertheless, it would be best to ensure that you never miss to perform on yesterday’s priorities. One thing for sure, it will take some time before you get to complete your projects successfully. Luckily, this post provides you with six fundamental strategies to learn how to prioritize your work correctly.

Create a List of Your Projects

The first crucial step will be to check on your chores and collect a list of tasks that you must complete on that particular date. In this step, you can choose projects randomly. You do not have to check on the number of items or even worry about the order.

Identify Important Vs. Urgent

You must check on the list and pick on projects that you think require your immediate attention. In this step, you can select projects that will result in adverse results if you do not complete them in the next several hours or by the end of the day. They include projects with circumstances such as late deadlines, missed publication, or missed clients. Ensure that you pick on projects that are high-priorities and must get done urgently.

Assess Value

The next step will be to check on the list of vital projects and pick out tasks with the highest value to your organization or business. You must generally learn to identify exactly which types of projects count as top priorities over other tasks.

For instance, prepare training documents after answering support tickets, re-configure the database after setting up the new CEO’s computer, and focus on internal work after completing clients’ projects. Checking on the number of people that the task can impact will help you assess each project’s value correctly. Put higher stakes on projects that could affect or involve more people.

Plan as Per Estimated Effort

If you want to plan for projects that somehow tie for priority standing, you can check on the estimated effort. In simple terms, start working on projects that you think might require extra time to complete. Productivity experts recommend that you must consider working on the lengthier projects first.

However, some people will prefer to work on shorter projects before embarking on the longer ones. This choice may vary according to personal preferences. It can be such a great approach to complete the more specific tasks on the list before diving deeper into the larger ones.

Remain Adaptable and Flexible

You must understand that change and uncertainty are inevitable. It would be best to acknowledge that your priorities can change even at the time when you least expect them. Still, you can choose to focus on one project at a time and ensure you complete it before you take on the next one.

Set Deadlines

It is most probable that you will not complete all the tasks present on your list. Thus, you must learn to estimate time and learn to set deadlines for each of the tasks. Ensure that you mark the top priorities projects that you must complete on a particular day. If the list is long, you can push some of the projects to the next day.

Conducting a broad categorization of your projects is vital for bringing prioritization into motion. The ability to distinguish between critical and urgent tasks is crucial to dealing with a flood of presentations, projects, and emails.

You must learn to focus on the critical task, which most times are more strategic. If you lose the focus on what is vital, you may impact all future programs negatively. Prioritizing will enable you to maintain a work-life balance. It will not only make you more efficient in all your work-related tasks, but it will also give you the ability to focus on other personal objectives.

It would be best if you struck the right balance for handling both personal and professional life. The good news is that prioritizing your tasks will make it easier for you to manage your projects. Proper project management is crucial for the general success of your projects. It will also enable you to relate well with family and friends.

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